Administrative Assistant | St. Giles Laboratory of Human Genetics of Infectious Diseases (part-time 30 hours per week)

Rockefeller University • New York, NY • 8h ago

Organization Overview

The Laboratory of Human Genetics of Infectious Diseases studies the genetics of human predisposition to pediatric infectious diseases,particularly mycobacterial diseases,invasive pneumococcal diseases,and herpes simplex encephalitis. It aims to identify Mendelian 'holes' in the immune defense of otherwise healthy children who are susceptible to specific infectious diseases,work that has profound implications for and has resulted in a paradigm shift in human clinical medicine and fundamental immunology. In the past decade,the laboratory has uncovered that single genetic lesions in children confer severe and selective vulnerability to certain illnesses,whereas corresponding infections in adults result more from polygenetic inheritance. This work not only blurs the distinction between patient-based Mendelian genetics and population-based complex genetics but has also provided experimental support for a unified theory of human infectious diseases.

Overview

Provide high-level administrative and editorial support to the Lab Administrator and Head of Laboratory. Responsibilities include coordinating grant and fellowship submissions, drafting letters of support and recommendation, helping managing lab-related social media content, and supporting visa processes for international researchers.

*This is a part-time position working 30 hours per week.

Responsibilities

Responsibilities include but are not limited to the following:

Grants and Fellowship Coordination: Provide assistance with internal documentation, editing support, budgetary preparation, compliance verification;

Editorial Support: Assist with editing and formatting manuscripts, assembling references using EndNote, and preparing letters of recommendation and support;

Visa Processing Support: Help coordinate the visa application process for international incoming personnel;

Social Media and Communications: Draft and edit posts for lab announcements and activities on social media platforms;

Funding Acknowledgment Tracking: Monitor published papers to ensure proper acknowledgment of grant funding sources;

Administrative Support: Provide day-to-day support to the Lab Administrator and Head of Lab as needed;

Additional duties as assigned.

**An Internal candidate has been identified

Qualifications

REQUIRED QUALIFICATIONS:

Bachelor's degree is required.

Prior experience in academic or research administration is required; preferably in a laboratory or grants environment.

Must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.

Possess familiarity with EndNote or other reference management software.

Excellent organizational skills with attention to detail and the ability to manage multiple deadlines.

Discretion in handling confidential information, including recommendation letters and visa-related documents.

PREFERRED QUALIFICATIONS:

Prior experience with or understanding of grant and fellowship application processes. Strong written and verbal communication skills. Ability to interact professionally and effectively with researchers, administrators, and external collaborators. Comfort working independently and as part of an international, collaborative team.

The Rockefeller University is an equal opportunity employer - veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

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